ThekaFlow

How it works

A month in ThekaFlow, step by step

Har step asli screen ke saath

These are the same screens you get in the demo. Follow along with the demo logins to try each step.

Try live demo
1 Supervisor

Fill attendance

Hazri lagao

One sheet per site per month. Tap a cell for P, ½, 1½ or 2, add OT hours. Weekly off, holidays and approved leave are already marked.

  1. Attendance → pick the site and month
  2. Fill or correct cells; OT in hours
  3. Submit at month end → Admin verifies and locks
Fill attendance
2 Worker → Supervisor

Workers mark attendance from the app

Worker apne phone se hazri lagaye

Workers tap one big button; the phone’s location and time are saved. The supervisor approves in bulk — only then it goes into the sheet.

  1. Worker app → हाज़िरी → duty + OT
  2. Supervisor → App attendance → approve / reject with reason
  3. Approved entries fill the sheet automatically
Workers mark attendance from the app
3 Worker → Supervisor → Admin

Advances

Advance maango, mano, bhejo

The worker asks in the app (or the supervisor gives one). Supervisor approves, Admin locks, it goes in the next bank file. Recovery happens in payroll.

  1. Limit = earned till today
  2. Above limit only by Admin with a reason
  3. Every step on the advance’s timeline
Advances
4 Admin / Finance

Prepare and approve payroll

Salary ek click me

Pick site and month — wages, OT, paid leave and holidays, PF / ESI and advance recovery are calculated from attendance. Warnings show what to fix.

  1. Payroll → create for the month
  2. Check warnings (no bank, pending approval)
  3. Approve → release slips to workers’ phones
Prepare and approve payroll
5 Admin

Bank file and UTR

Bank file banao, UTR wapas lao

Make the bulk file in your bank’s format and upload it in net banking. Then upload the bank’s status report — UTRs attach to each payment.

  1. Payroll → bank file (salary) or Advances → bank file
  2. Upload to your bank as usual
  3. Bank & UTR → upload the status PDF / Excel
Bank file and UTR
6 Worker

Worker sees the slip

Worker ko slip phone par

Once released, the worker sees the salary slip in Hindi or English, with PF, ESI, advance cut and the UTR of the payment.

  1. Notification on the phone
  2. Slip download / print
  3. Salary query if something looks wrong
Worker sees the slip
7 Admin / Finance

Client compliance

Client ke kaagaz

Upload the client’s Form B & D PDF: rows are matched to your workers and Form V wage slips are ready to print, with the annexure for wage payment.

  1. Client slips → upload PDF
  2. Check matches (UAN / Aadhaar / token no)
  3. Print Form V, download annexure with UTR
Client compliance